Planning an event in Toronto? Whether you’re hosting a scientific conference, academic symposium, corporate trade show, or career fair, how you present your information can make a lasting impression. That’s where CoMotion Exhibits comes in, offering professional, customizable poster board rentals in Toronto tailored for every type of event.

Why Poster Boards Are Essential for Events

Poster boards are a fundamental part of many events, especially where information, research, or visual displays are key. They help create a structured layout, allowing attendees to walk through and absorb information at their own pace. From academic conferences to health awareness campaigns, poster boards promote engagement, visibility, and professionalism.

However, sourcing the right poster boards—and ensuring timely delivery, setup, and removal—is crucial. That’s why so many clients in the Greater Toronto Area choose CoMotion Exhibits.

Why Choose CoMotion Exhibits for Poster Board Rentals?

CoMotion Exhibits is one of Toronto’s most trusted names in display and event rental services. With years of experience supporting both large-scale and niche events, they bring reliability, quality, and design expertise to every setup.

1. High-Quality, Double-Sided Boards

Their poster boards are sturdy, freestanding, and double-sided—perfect for maximizing display space while keeping things clean and professional. They feature a neutral grey fabric backing suitable for Velcro or push-pins, making them highly adaptable.

2. Versatile Sizes & Layouts

From standard 4’x8’ to more compact options, CoMotion’s boards suit a variety of venues and event sizes. Whether your posters are portrait or landscape, you can adjust the orientation to fit your needs.

3. Turnkey Service

One of the standout benefits of working with CoMotion is their end-to-end service. They handle:

• Delivery to your venue

• On-site setup and alignment

• Takedown and removal post-event

This allows organizers to focus on the event itself, not logistics.

4. Trusted by Top Institutions

CoMotion has worked with major academic and healthcare institutions, including:

• UBC Language Research Day

• Markham Stouffville Hospital

• RBC Conferences
  Their reputation is built on delivering quality equipment and reliable service every time.

Types of Events That Use Poster Board Rentals

Poster boards are extremely versatile and used in various types of events, such as:

• Academic Conferences – Showcase student or faculty research

• Medical & Scientific Symposiums – Present data and studies

• Trade Shows & Product Expos – Feature product details or campaign visuals

• Job & Career Fairs – Introduce company overviews and job roles

• Community Events & Awareness Drives – Highlight social or educational initiatives

If your event includes educational or research components, renting poster boards is a must.

Sustainability Commitment

CoMotion Exhibits also supports eco-conscious event planning. Their poster boards are durable and reusable, reducing the need for disposable displays. By choosing rental instead of one-time-use solutions, event organizers can minimize environmental impact while still maintaining presentation quality.

Booking a Poster Board Rental in Toronto

Renting from CoMotion is simple:

1. Send an Inquiry – Provide your event date, venue, and number of poster boards required.

2. Receive a Quote – Get transparent pricing with options for bulk rentals.

3. Confirm Your Booking – Lock in your date and rental needs.

4. Relax – Their team will handle the rest, including delivery and pickup.

They also serve surrounding cities like Mississauga, Markham, Vaughan, and Scarborough, making them a convenient choice for events across the GTA.

Client Testimonials

“The poster boards we got from you were perfect. They arrived on time and were taken away on time. Seamless service.”
— Theresa Allen, UBC Language Research Day

“Again, thank you for coming to our rescue this week. We couldn’t have pulled it off without you.”
— Anne-Marie, Markham Stouffville Hospital

These testimonials reflect the consistent reliability and customer satisfaction CoMotion offers with every rental.

Customization Options to Fit Your Brand

One of the biggest advantages of working with CoMotion Exhibits is their flexibility. Not only do they offer a wide variety of board sizes and configurations, but they also provide customization options to help your event stand out. If you want to include branded headers, directional signs, or color-coded poster zones, CoMotion can work with you to implement these visual enhancements. These customizations are particularly useful for larger academic symposiums or trade shows with multiple categories or departments.

Whether you want to create an intuitive layout for a research conference or emphasize your brand identity at a corporate event, CoMotion’s team will help you design a poster display strategy that aligns with your goals.

Final Thoughts

When you need a poster board rental in Toronto, CoMotion Exhibits provides not only the boards—but also the professionalism, experience, and support needed to make your event a success. Whether you’re a university professor, event planner, or corporate organizer, partnering with CoMotion ensures your content gets the visibility it deserves.